Tips from other eBOARD users

Here are some practical tips from users about how to use eBOARD more effectively.

Communications Module- "Communicate Using Private News"

"For those with the Communications Module, I recommend to use the Private News feature to communicate to board members as a one-stop shop to access current timely information." 

Meeting Module: "Use your agenda items fields wisely."

"For an example, if you are preparing an action item, don't forget to use the Recommendation field with the content worded as a motion so that your minute-taker can add the recommendation to the meeting minutes with one click of a button!"

Meeting Module: "Don't forget to use the "Submitter Functionality!"

"The Submitter functionality can allow multiple people in the district to prepare and submit agenda items and their content.  This is much more efficient than sending the information to one person who has to redo it when the content changes!  You can even assign a user to complete an agenda item!  Now THAT's powerful!"

Meeting Module: "Your agenda is not just an outline of the meeting."

"Don't just limit your meeting agenda to titles and attachments.  Use the fields and content to give meeting attendees enough information to be able to make an informed decision.  And while you can add attachments, use them sparingly so that your attendees don't have to download attachments except for true additional supporting information.  No one wants to download individual attachments to get a feel for what an item is all about."

Communications Module:  "Take advantage of RSS feeds!"

"You don't have to duplicate creating news stories on your main district website!  Simply have district site subscribe to the news feeds using the RSS feature built into eBOARD.  Adding news stories in eBOARD is simple for anyone to do without having to know about web development!  (Or having to bother the "webmaster" to do it!)"

Meeting Module: "Take advantage of the e-mail notify option."

"We pre-create a list of people who should be notified whenever a meeting is published.  Then we just click on a button and they all receive an e-mail with a link to the agenda!"

Meeting Module:  "Use it for more than just board meetings!"

"We make better use of eBOARD by using it to manage ALL of our meetings.  Each meeting type can have its own administrator.  No more handouts for meetings in our district anymore. What a time saver (and tree saver, too!)  We use it for both internal meetings AND public meetings!"

Meeting Module and Seach Engine:  "Mandate paperless meetings district-wide."

"We no longer print ANY meeting packets at all either for board members OR the press.  This saves us a considerable amount of time and money.  We also find it is easier for everyone to find information as eBOARD is completely searchable.   Even new board members can easily find agenda items from prior board meetings without having to ask someone to find it for them!  And our long-term board member appreciate not having to store all of those old packets!"